J-Term FAQs
J-Term FAQs
I can’t log in!
Log in to stthomas.edu/studyabroad using your UST username and password. If your UST username and password do not work, contact IRT for assistance with resetting your password (stthomas.edu/irt).
How much do programs cost?
Tentative costs, as available, are included in the budget sheet, found at the top of the program brochure. Costs will be finalized during the fall semester. Go to Search for a Program and, once you have located the program you are interested in, click the term next to the Budget Sheet tab.
Do I have to submit my application online?
Yes. Paper applications are not accepted.
Do I have to make a deposit now?
Yes, deposits are required at time of application for UST and UMAIE sponsored programs. Incomplete applications will not be considered.
Is my deposit refunded if I am not accepted?
Yes. Deposits are typically refunded to the bank account you have provided to the Business Office.
I will be taking a pre-requisite for a J-Term course during the fall semester. Is that O.K.?
Yes, you must have completed all pre-requisites by the start date of the J-Term course.
Can I apply for more than one program?
No. You may only apply to one program. If you are not admitted to a program, e-mail studyabroad@stthomas.edu with the name of the other program to which you’d like to apply. If you are accepted to a program’s waitlist, and wish to apply to a different program, you will need to e-mail studyabroad@stthomas.edu to withdraw your waitlist application.
How do I know if my application is complete?
Once each box next to each application requirement is marked as 'received' your application is complete and will be reviewed. There is no final submit or send button.
Can a non-UST student apply?
Yes. They need to e-mail studyabroad@stthomas.edu for instructions. For UMAIE programs they must apply through the program directors’ school (i.e. for a course led by Augustana directors, the non-UST student would need to apply through Augustana). Non-UMAIE students are able to join courses on a space available basis after September 15 for a fee of $300. Applications can be reviewed before September 15 but won’t be accepted until after this date.
How do directors decide which students are accepted?
Program directors look at all aspects of a student’s application: essay, academic history, GPA. Students are especially encouraged to write a thoughtful essay, although this is not the only factor in application decisions. Review the Selection for Criteria above for more information.
How do I know which programs are full?
In early May a list of full and waitlisted programs will be posted at stthomas.edu/studyabroad > Apply for a Program > January Term
Cancellation
View the cancellation policy above. Ask Study Abroad if you have any questions.
How do I cancel my application?
Cancellations MUST be sent from your UST account to studyabroad@stthomas.edu. Under no circumstances are cancellations accepted by phone or in person. Until a cancellation e-mail is received from your UST e-mail you are still enrolled in the course and subject to the cancellation policy.
I'm approved for a co-sponsored program, how do I cancel?
Students on co-sponsored programs must cancel with both UST and their program provider. They must be aware of their program’s cancellation policy.
Waitlist
Should I cancel from the waitlist so I know I'll get my deposit back?
The cancellation policy does not apply to students on the waitlist. However, if a spot opens in a course students will automatically be moved in and the cancellation policy immediately applies.
What if the cancellation deadline has passed?
If space should open in a course after the first cancellation deadline, Study Abroad will confirm the next student on the waitlist wishes to accept the spot. If the spot is accepted the cancellation policy immediately applies. If the spot is not accepted the student's application will be cancelled and deposit refunded.
When will I know if a spot will open?
Unfortunately it is not possible to predict whether or not any accepted students will cancel and therefore open a space in a course. Study Abroad will keep students on the waitlist through the end of November. If no spaces open waitlist applications will be cancelled and deposits refunded.